Proficient Management of PM Knowledge Areas

By MaryGrace Allenchey, PMP

Project, Program and even Portfolio Management (PM) expertise requires diligent development and implementation of critical processes and their associated procedures to ensure effective execution and management of the PM Knowledge Areas®.

These management controls are defined during the PM Planning Process by unambiguously and succinctly documenting the specific process for each PM Knowledge Area®. They must be subsequently  be implemented during the Executing and Monitoring & Controlling Processes by incorporating and integrating the procedures or unique tasks to manage the PM Knowledge Area®,  into the PM Work Breakdown Structure (WBS) and PM Schedule.

The following matrix provides the basic components and an effective technique for defining, documenting and implementing proficient, efficient and comprehensive management of PM Knowledge Areas®.  Each PM-control or management technique for the PM Knowledge Area® must define what must be managed, who participates in the process, when the procedures are executed and how the tasks are completed.

Management Control

PM

Knowledge Area

Implementation Technique

 

What

Who

When

How

Change Management
  • Scope Management
  • Time Management
  • Cost Management
Specific Request to revise the current PM (Deliverables, Schedule and/or Budget) baseline
  • Authorized Requester
  • Author Recipient of Requests
  • Impact Assessors
  • Approvers
“Window” or Timeframe to

  • Submit  request
  • Assess impact
  • Decide action
Template and/or Form to facilitate and document:

  • Request
  • Assessment
  • Disposition/Action
Communications Management
  • Communications Management
  • Human Resources Management
Specific Project, Program and/or Portfolio Information, Progress and Status
  • Originator or Facilitator
  • Recipients or Audience
Specific Frequency for each Communi-cation Specific Medium

  • Conference
  • E-mail
  • Tele-Conference
  • Post –mail
  • Web-Site
  • Et al

 

 


Management Control

PM

Knowledge Area

Implementation Technique

What

Who

When

How

Cost Management Cost Management Identified and Implemented reductions to current baseline Budget All Stakeholders
  • Progress Meetings
  • Status Meetings
  • Manage-ment Meetings
  • Tasks integrated into WBS and Schedule
  • Log to track imple-mented reduction to baseline Budget
Issues Management Risk Management Escalation process forunexpected or unanticipated events
  • Originator of Issue
  • Standard escalation person
  • Through-out the project or program lifecycle
Log to document Issue and track resolution procedures
Contract / Procurement Management Procurement Management
  • Procured Items and/or Services
  • Contract Terms and Condit-ions
  • Vendors
  • Consult-ants
  • Contract-ors
  • Specific due-dates
  • QC inspection dates
WBS task and Schedule for due-dates and QC inspections.
Quality Assurance and Quality Control Quality Management
  • QC-Inspect-ions
  • Specific stake-holders
  • Specific team members
  • QC Inspect-ions defined in WBS
Template and Form to track QC Inspection Results
Risk Management Risk Management Identification, Assessment and Response to potential threats and opportunities.
  • SMEs
  • Assess-ors
  • Response partici-pants
  • Progress Meetings
  • Status Meetings
  • Manage-ment Meetings
  • Response tasks integrated into WBS and Schedule
  • Log to document risks

 

 

Management Control

PM

Knowledge Area

Implementation Technique

What

Who

When

 How

Value-Added Management
  • Integration Management
  • Scope Management
  • Time Management
  • Cost Management
Additional benefits realized during implementa-tion of the current, approved, scope, time and cost baseline.
  • Imple-mentation Teams
  • Through-out project or program lifecycle
  • Progress Meetings
  • Status Meetings
  • Value-Added Task integrated into WBS and Schedule
  • Log to document Benefits / Value-Added

PM Knowledge Areas® are the fundamental, critical and required management component of PM best practices that ensure effective project, program and/or portfolio management.

Proficient Management of the PM Knowledge Areas® improves implementation processes, enhances overall performance, and optimizes project and program success!


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