Management the Magnificent… Communication and Controlling

By MaryGrace Allenchey, PMP

Project and Program Managers are expected to be outstanding listeners, excellent communicators… keeping lines of communications open with all stakeholders… while simultaneously providing effective and efficient management of the project or program “triple constraint”… controlling the scope, controlling the schedule and controlling the budget!

Conflicting Expectations???… Added Work???… Time Consuming??? …. NOT NECESSARILY…

Project and Program Management (PM) best practices facilitate and enhance our ability and capability to simultaneously communicate and control.

Throughout your project or program life-cycle: Initiating, Planning, Executing, Monitoring and Controlling, and Closing,  produce critical PM deliverables, the outputs that enable you to effectively communicate with your stakeholders, and simultaneously successfully control your project or program.

Ensure your project or program, includes the following tools and techniques:

PM Life-Cycle PM Deliverable/Output Communication & Control 
Initiating Deliverables Diagram®
  • Succinctly, clearly and unambiguously communicate the products and services to be produced and provided.
  • Effectively and efficiently control what is deliverables are included in the project and what is expected to be produced and provided.

 

Planning Baseline Plan
  • Succinctly, clearly and unambiguously communicate the implementation strategy for the project or program
  • Effectively and efficiently control the required human, time and material resources to produce the approved products and services.

 

Executing Bodacious® WBS
  • Succinctly, clearly and unambiguously communicate the work-effort to produce the approved products and services.
  • Effectively and efficiently control the activities and tasks to produce the approved products and services.

 

Monitoring & Controlling Progress Reports
  • Succinctly, clearly and unambiguously communicate the work completed, work not completed and the projected, remaining time and cost to complete the work.
  • Effectively and efficiently control the human and material resources to complete the remaining work. in a timely manner

 

Closing Final Products; Final Performance Reports;

Lessons Learned

  • Succinctly, clearly and unambiguously communicate the project or program performance.
  • Effectively and efficiently control quality via performance improvement opportunities.


Leave a reply

 
 
PMI Logo1 Powered by PDUs2Go.com, Inc. | Copyright © 2007 - 2017, PDUs2Go.com, Inc. All rights reserved worldwide.

"PMBOK, PMI, PMP and REP" are trademarks, service marks or certification marks of the Project Management Institute Inc.
PDUs2Go.com Inc. | 3500 Lenox Road, Suite 1500 | Atlanta, GA 30326 | 404-815-4644