Hello and welcome to our whiteboard session today on how to plan your day when managing a project. So now you have your beautiful project plan done, your schedule and everything, and you’re wondering, “How in the world am I going to get all my work done?” So we have three best practices for you to consider.
Best practice #1:
Break large project tasks up into daily tasks and schedule them on your planning calendar.
Actually allocate time every day for those tasks to be done. Then start every day with 15 minutes of planning. Typically, I come in an hour early, just so I can have my time to get quiet, plan, do things that I need to do, administrative tasks before everyone gets there.
Best practice #2:
Start every day with at least fifteen minutes of planning.
If you’ll come in and start every day with at least 15 minutes of planning just to get yourself acclimated, again get things done before other people get there, that we find helps out a lot.
Best practice #3:
Measure project progress for the day before.
So in your planning, go through and measure: What did I get done; what got completed; what got completed on time; what maybe needs to be carried over to the next day or maybe further out. Maybe you completed some things early, but maybe some things didn’t get completed that need to actually go on the schedule.
If you found these tips from Jennifer Bridges, PMP (formerly, Jennifer Whitt) of value and are a PMP looking to earn PMI PDUs, you might be interested in her self-paced, downloadable courses at PDUs2Go.com.
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