How Project Managers Can Delegate More Effectively

By Linda Henman, Ph.D.

1. Know your direct reports and their capabilities. Be sure the people to whom you are delegating have the initiative, motivation, skills, abilities, and experience to handle the task.

2. Delegate to the lowest possible level, along with the authority to carry out decisions

3. Clarify expectations. Discuss what the objectives are to support the strategy and outline the tactics for achieving the goals.

4.  Delegate entire projects, not pieces of it. Allow the person to “own” the task.

5. Agree on priorities.

6. Clarify areas of accountability, not just for tasks but for decisions too.

7. Provide resources and support.

8. Discuss timelines and status updates, generally a 30/60/90/ end of the year format for assessing results works well.

9. Mentor and coach as needed.

10. Listen to feedback and avoid jumping in to fix problems.

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