Effective, Essential, Educating…

Training to Optimize PM Competencies and Capabilities

By MaryGrace Allenchey, PMP

PM professionals acknowledge that effective project and program management (PM) education and training must optimize:

  • Project and program results
  • Team performance
  • Implementation of enterprise goals and strategies

Professionals pursuing PM courses for their project or program teams, or organization must ensure that the learning outcomes include:

  • Knowledge of PM best practices standards, processes and procedures,
  • Techniques to successfully perform critical PM functions, and
  • Templates to effectively communicate timely and accurate information to all project and program stakeholders.

Select a PM-Fundamentals course that presents and teaches PM-best practices, the project management concepts and processes promoted by the Project Management Institute (PMI) and documented in A Guide to the Project Management Body of Knowledge (PMBOK® Guide), the PMI project management standard, certified by The American National Standard Institute (ANSI).

Be sure the PM-Fundamentals course is designed to support and facilitate both the individual’s and enterprise’s journey to PM-Excellence. By enhancing PM-Capabilities through learning PM-best practices, and using proficient and succinct project management tools and techniques, the PM-Fundamentals course will enable you to optimize your project management performance and overall project and program performance results.

Prefer a PM-Fundamentals course that focuses on the PM-Deliverables that must be produced and shared with project and program stakeholders, (including client/customer, end-users, management, steering committees, team members, et al.), to ensure effective and efficient project management and timely delivery of quality products and services.

An effective and successful PM-Fundamentals course begins your journey to PM-Excellence with an understanding of PM-best practices, encompassing the PMI-Standard Project Management Processes and Knowledge Areas, as well as PM-Leadership expectations.  The course then proceeds through the stages of the project life cycle, applying required Project Management functions and controls, and producing critical PM-Deliverables.

 

Be sure the PM-Fundamentals course presents and teaches PM-best practices across the project or program life cycle…. from the beginning to the end of the project or program.  The standards and components of PM-best practices must not be presented as standalone concepts. PM-best practices’ processes, procedures and techniques must be integrated with the project or program life cycle, for a successful journey from the beginning to the end of the project or program.

The project management principles presented in an effective PM-Fundamentals course will probably be very familiar to you or your associates,  if you or your organization have been managing projects; or have been participating in efforts to develop and deliver unique products or services.

All of the required PM-best practices’ processes, functions and tasks will have most likely been performed, but perhaps not at the correct time or in the appropriate sequence, resulting in rework or the addition of new work, as you progressed through your project or program life cycle.

PM-best practices facilitate identifying and sequencing all of the required work, to ensure the right tasks are performed at the right time.  Eliminating rework avoids recycling through activities, shortening the project life cycle, and expediting product delivery.

Since we know that the shortest distance between two points is a straight line, one may argue that PM-best practices is the straight-line approach to product delivery!

The PM-Fundamentals course must effectively present the skills and capabilities required to effectively manage projects and programs, and be aligned with the PMBOK Guide®.

Following is a sample syllabus for effective, essential, educating… training to optimize PM competencies and capabilities.

PM-Environment presents the critical processes and management requirements of programs and projects.

Project/Program Management (PM) includes the integration of the three critical processes that comprise every program or project environment:

  • Product Delivery Processes
  • Business Management Processes
  • PM Processes

PM-Leadership encompasses the management styles and organizational structures for effective programs and projects.

PM-Concepts presents the PM-best practices promoted by the Project Management Institute (PMI) and documented in A Guide to the Project Management Body of Knowledge (PMBOK® Guide)

Process Groups introduces and defines the five (5) Process Groups: Initiating, Planning, Executing, Monitoring & Controlling, and Closing.

PM-Knowledge Areas introduces and defines the nine (9) management Knowledge Areas:

  • Integration, Scope, Time, Cost,
  • Communications, Human Resources,
  • Quality, Risk, and Procurement

PM-Functions presents the PM-best practices’ procedures to follow, techniques to apply, and tasks to perform throughout the program or project life cycle.

PM-Initiating Process includes the functions and tools to effectively perform the specific Knowledge Area activities to produce the deliverables of the Initiating Process, focusing on the requirements to produce the Project Charter.

PM-Planning Process includes the functions and tools to effectively perform the specific Knowledge Area activities to produce the deliverables of the Planning Process, focusing on the requirements to produce the Work Breakdown Structure (WBS), defining the PM-controls, developing the Network Diagram, determining the Critical Path, assigning Resources and defining the Schedule..

PM-Executing and Monitoring & Controlling Processes include the functions and tools to effectively perform the specific Knowledge Area activities to produce the deliverables of the Executing and Monitoring & Controlling Processes including team-building, conducting effective progress / status meetings, producing timely and accurate reports, identifying and assessing risks and applying Earned Value Technique (EVT).

PM-Closing Process includes the functions and tools to effectively perform the specific Knowledge Area activities to produce the deliverables of the Closing Process including conducting project debrief and lessons-learned sessions, providing performance documentation and feedback , and archiving project documents..

PM-Forms presents and provides project management sample tools for effective implementation, as well as required skill assessments for proficient application of PM-best practices.

PM-Templates, Reports and Logs include the PM-Deliverables to produce to effectively manage the project or program, as well as provide timely and accurate stakeholder communications.

Worksheets and Exercises include the Skill-Checks and Knowledge Assessments to apply PM best practices and affirm knowledge transfer

Understanding and effectively applying these components and elements of a comprehensive PM-Fundamentals course equips you, your associates and your organization with the PM-best practices’ processes, tools and techniques to successfully manage enterprise strategic projects and programs; and simultaneously facilitate and expedite your journey to PM-Excellence!.


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