In today’s economic climate, organizations are expecting to accomplish more with less! Enterprises want to ensure their assets are appropriately and optimally invested and utilized!
Once projects and programs are selected and initiated, Project and Program Managers must therefore assure stakeholders that the expected and required products and services are produced. There must be no unspoken expectations when it come to defining the products and services that the project or program must provide.
Project and Program Management Professionals know that PM best practices promotes a rigorous requirements-gathering discipline.
How about a tool that is both EFFECTIVE and EFFICIENT!
You’ve heard that a picture is worth a thousand words, but did you know that in project and program management, a picture is worth a thousand meetings?
Build a DELIVERABLES DIAGRAM to succinctly, clearly and unambiguously define the products and services that your project or program will provide…. It is a dynamic, direct and distinct technique.
Using a HIERARCHICAL STRUCTURE…
• Start with the END IN MIND: the primary goal of your project or program.
• Define MAJOR CATEGORIES of products and services needed to realize the strategic initiatives that the project or program supports.
• Focus on WHAT must be provided, and not how it will be produced.
• Identify the INTERNAL OR EXTERNAL ORGANIZATION OR GROUP that is responsible for actually producing the deliverable
• Drill-down each category to the LOWEST LEVEL OF PRODUCT OR SERVICE, staying focused on what is provided not how it is produced.
Your DELIVERABLES DIAGRAM pictorially presents critical project or program components:
• Project or Program Objective / Mission
• Specific Outputs / Project Scope
• Required Resources
It is a pictorial Charter, typically consisting of only two or three pages:
• First (and Second) Page: the DIAGRAM
• Second (or Third) Page: DOCUMENTATION
• STRATEGIC INITIATIVE that the project or program support
• Requested DUE-DATE (if one is provided)
• Desired COST (if a budget is provided)
• Approving STAKEHOLDERS
And it is the perfect source from which to develop your Project or Program WORK BREAKDOWN STRUCTURE (WBS)!
Your DELIVERABLES DIAGRAM, the pictorial Charter, is an effective and efficient tool as well as a dynamic, direct and distinct technique to ensure mega doses of PM VITAMIN C6® to all Project and Program stakeholders.
If you found these tips from MaryGrace Allenchey, PMP of value and are a PMP looking to earn PMI PDUs, you might be interested in her self-paced, downloadable courses at PDUs2Go.com.
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