Have you ever been ready to execute your project and you just can’t seem to get your team going? Here are eight tips to alleviate analysis paralysis and get things done:
1. Have inputs in place prior to the executing phase. People need information in order to accomplish their tasks and deliverables. It’s very important to have that information coming in during the executing and controlling phases.
2. Go! The plan has been designed, communicated to everyone, and is ready to be implemented, so just go! Changes will happen. It doesn’t have to be perfect. It’s important just to begin executing. I have a mentor who says, “Version one is better than version none.” So get going, and make changes along the way.
3. Communicate timely and at the appropriate level. When people have to wait for information they need, their progress is halted. When an executive is bombarded with detailed information they don’t need, their time is wasted sifting through it to find what they do need. Likewise, the people who need the detail (such as a technical team) but receive high level information may not know what to do with it. Manage communications thoughtfully.
4. Meet on a regular basis. Don’t buy into the myth that meetings don’t need to happen. That frustrates the people who really do need to meet in order to collaborate, whether online or in person. Regularly meeting to share information, status and exceptions gets things moving.
5. Get accurate status reports. Status reports are not just administrivia, although they are seen as such. It should not be acceptable for team members to be careless in what they report. It’s very important that status reports be accurate and real-time, because people actually use that information to assess actions they need to take.
6. Obtain project approval from the change control board. It’s very important that changes and decisions come from the change control board – the stakeholders authorized to make those decisions. This includes approvals needed for other organizations, whether they are inside or outside of the project team.
7. Address issues, risk and changes promptly. Don’t just record these things on a log and track them. Get them handled. Unresolved issues often prevent people from being able to do what they need to do in order to get their piece of the project done.
8. Manage your triple constraint. Accept the fact that things will change, and balance the triple constraint to keep the project on track.
These are eight tips that will help you alleviate analysis paralysis and get things done.
If you found these tips from Jennifer Whitt, PMP of value and are a PMP looking to earn PMI PDUs, you might be interested in her self-paced, downloadable courses at PDUs2Go.com.
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