Whether I’m on a plane, train or an automobile trying to get to and from projects, it’s all about getting more done with less. Since the key to my game is portability and agility, I’m going to share my top five picks for technology tools that have helped me manage projects and will help you manage yours.
Planning and Task Management
Number one, I need an online Planning and Task Management tool that can be accessed remotely. I’m rarely in my office; typically I’m offsite or travelling. The best tool I’ve found is ProjectManager.com, because it has everything to manage projects including tips and techniques. If you haven’t tried it, their free trial is a great opportunity to see if it’s a good fit for you.
Number two is to use a tool for managing Financial Spend. Many project management tools today allow me to input data but don’t allow me to manipulate it quickly enough. To manage financial spin, I export the data to Excel, where I can manipulate it with macros that filter information and calculate things quickly.
Number three, I need a Communications tool. I talk with people all over the world, and what everyone has access to is Skype. You can Skype from your computer or your mobile phone; it’s the easy and economical way to communicate internationally.
Meetings and Presentations
Number four, I use a tool for Meetings and Presentations. I’m constantly trying to show someone what’s on my screen, or a list of tasks, activities or a presentation. I like GoToMeeting.com. You can subscribe to a package that suits your needs, such as one that allows you to host a small team meeting or one that allows you to present to a thousand people.
Number five, use mobility and Productivity tools designed for your mobile device of choice. My favorite traveling companion is my iPhone. There’s an app for anything. It’s hard to not go crazy searching for new apps, especially on a plane ride, as they truly can make my life easier. The calendar app allows me to pull up calendar entries, and my camera has also proven valuable. If I’m in a meeting, and someone has presented information on a board, instead of trying to frantically write down everything they say I take a picture and email it to myself, or maybe share it with my team. The same goes for notes in someone’s notebook. There are those people in meetings who take great notes, so instead of copying and typing them, just take a picture. For travel, I use Delta’s app, TripIt, or of course you can also Skype. I access LinkedIn, Facebook, Twitter, and with Kindle’s app I am able to read pdfs, books and information. With the iTunes app I listen to music, sessions, or something I’ve recorded online. Mobile apps also allow me to text, which is the best way to reach me. My iPhone goes with me everywhere, and if I need something or need to communicate quickly with my team, we just text each other.
If you found these tips from Jennifer Bridges, PMP (formerly, Jennifer Whitt) of value and are a PMP looking to earn PMI PDUs, you might be interested in her self-paced, downloadable courses at PDUs2Go.com.
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