1. Use a spreadsheet to capture ideas of the moment while you are working on other projects. This is how it works for Jeanette Cates. She cuts down on distractions by having a spreadsheet file on her desktop. When she is working on a project and gets a thought about a different project, she flips over to the spreadsheet file and notes the idea. At the end of the day, she reviews the ideas she captured and plugs them into her schedule.
2. Use spreadsheets to keep your lists on. One page is your daily to-do lists, another page is your daily tasks, another can be improvements you need to make to the filing system, and another sheet is reserved for expenses.
3. If you do an activity three or more times, automate it. Create a template for that type of report to speed you up the next time you prepare one. Or go to sites such as rentacoder.com or scriptlance.com and find a software geek who can create a simple program for you to automate the task. Learn More »